回 Corporate Printing System

Solution 4 Printing

Serves for efficient management and generation of printed documents. The system is used by organizations transmitting personalized documents (such as statements, invoices, notifications, etc.) to a large amount of clients and partners.  Generation can run ad-hoc, at regular or irregular intervals.
 

  • Rapid, accurate and inexpensive administration of business printing
  • Generates PDF, CSV and other output formats
  • Group or individually tailored documents
  • Custom templates for output generation (Jasper Reports)
  • Distributed management under organizational branches - domains

Benefits

  • Integration and optimization of administrative rules in all organizational units
  • Reduction of number and severity of errors due to incorrect or non-existent data
  • Elimination of clients' complaints due to deficiencies in correspondence
  • Acceleration of document cycle: creating, generating, archiving
  • Savings in administrative costs
  • Improved document accessibility through common repository
  • ... and more

Functionality

Documents

  • Manual documents generated directly in the client's system
  • Overview of clients, contracts or other data serving as input parameters of a document
  • Automatic documents imported from organization's other information system
  • Various operations through the life cycle of documents
  • History of documents operations
  • Notifying employees of important changes to documents

Outputs

  • Quick overview of document printouts in HTML format
  • Use of templates to generate output in PDF, CSV and other formats
  • Automated signature of the generated documents
  • Flexibly generated content according to parameters and print fields
  • Shipping outputs through third parties (external print)
  • Transfer of printed documents into electronic archives

Templates

  • Defining custom types of manual and automatic documents
  • Configurable Jasper files for generation of PDF and HTML
  • Configurable SQL scripts for generation of outputs in CSV format
  • Defining print fields and parameters used in the templates
  • Distinguishing between templates and document types according to organizational units

Administration

  • Evidence of users (alternatively via company's LDAP)
  • Evidence of roles: system administrator, operator
  • Management of system parameters and settings
  • Source files for signing of printed documents